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UK PAPER LEISURE CLUB RULES

As Approved at the AGM on 27th March 2007
 
Contents (click on section name to prcede there)
 
1) NAME
2) ADDRESS
3) OBJECTS
4) TRUSTEES
5) MEMBERSHIP
6) SUBSCRIPTIONS
7) OFFICERS
8) EXECUTIVE COMMITTEE
9) ELECTED COMMITTEE MEMBERS
10) EXECUTIVE COMMITTEE PROCEDURES & DUTIES
11) SUBSCRIPTIONS, FINANCE AND ACCOUNTS
12) INTOXICATING LIQUOR
13) GENERAL MEETINGS
14) VISITORS
15) CONDUCT OF MEMBERS
16) CHILDREN
17) NOTICES
18) ALTERATIONS TO RULES
19) CLUB PREMISES
20) EXCLUSION OF LIABILITY
21) GENERAL
 
Throughout these Rules any reference to a Spouse or Spouses shall include a partner resident at the same address as the Member.
All references to a Club Manager shall include Secretary if a Secretary is appointed by the Club in accordance with Rule 7.
 
1) NAME
The name of the Club shall be UK PAPER LEISURE CLUB (hereinafter called “the Club”).
 
2) ADDRESS
a) The Headquarters of the Club are at the Clubhouse, Avenue of Remembrance, Sittingbourne, Kent ME10 4DE
b) The Club House is situated in Avenue of Remembrance, Sittingbourne, Kent ME10 4DE and the Sports Ground is situated at Gore Court Road, Sittingbourne, Kent ME10 1QN.
 
3) OBJECTS
The object of the Club is the provision of facilities and indoor and outdoor activities for the benefit of its members as determined from time to time by the management of the Club and / or the Executive Committee.
 
4) TRUSTEES
The Trustees of the Club shall be appointed by M-real New Thames Limited and / or M-real Sittingbourne Limited (or their successors in title) or by any person appointed by those companies to act on their behalf. The appointed Trustees shall ensure that the Club operates in accordance with the objectives of the Frank & Harry Lloyd Trust which originally established the premises of the Club.
 
5) MEMBERSHIP
 
a) ORDINARY
i) All employees of M-real New Thames Limited, M-real Sittingbourne Limited, Grovehurst Energy Limited, St Regis Paper Company Limited (Kemsley based employees only), IBM Limited (Kemsley and Sittingbourne based employees only), Knauf UK Limited, A A Griggs Limited (Kemsley based employees only), 21st Century Logistics Limited (Kemsley and Sittingbourne based employees only) or any and all successors in title to any of these companies and such other companies as the Executive Committee shall determine shall be eligible for membership (hereinafter together called the Member Companies) and their spouses and children up to the age of 18 and who have registered their names with the Club office and who have completed a salary deduction form in respect of the subscriptions levied from time to time by the Executive Committee ;
ii) Any other Member of the Club who has applied for and has been accepted for membership by the Executive Committee and who has paid the subscription levied by the Executive Committee from time to time. Applications shall be made on the application form provided and must be proposed and seconded by existing Voting Members of the Club, as defined in Rule 5(l) hereunder. If the applicant does not know two Voting Members, then either the Club Manager will meet with the applicant(s) and make a recommendation to the Executive Committee
OR
2 Voting Members of the Executive Committee shall meet the applicant and, if appropriate act as Proposer and Seconder for the application.
 
b) SENIOR CITIZENS
Any member over 65 years of age
 
c) HONORARY
Any member nominated at the sole discretion of the Executive Committee as an Honorary Member. All existing Honorary Members registered with the Club Office shall be transferred into the category of Ordinary Retired Members and shall be required to pay the subscription levied for such category by the Executive Committee.
 
d) TEMPORARY
A Visitor granted Temporary Membership in accordance with Rule 14 (f).
 
e) COLT
A colt member must be under the age of 18 years and must be recommended by an Ordinary member of a recognised section of the Club and must have paid the subscription levied by the Executive Committee from time to time. A member of the section must be present to supervise Colt members at all times on the Club premises.
 
f) STAFF
i) Permanent employees of the Club shall not be members of the Club but shall be entitled to use the facilities in their free time as though they were an Ordinary member of the Club. Accordingly, no membership fees shall be payable by a member of staff nor their spouse or partner.
ii) A casual or temporary Club employee, who is a Member of the Club at the time employment first commences, shall be deemed to suspend their Club membership only during the hours of paid employment with the Club.
iii) For the sake of clarification, no employee may sign in any guests during their working hours.
iv) On the termination of their employment with the Club, a former staff member may apply for membership as above.
 
g) MEMBERSHIP CARDS
i) All members shall be issued with a membership card which shall be renewed annually and shall take effect from the 1 July in each year, subject (where applicable) to the payment of the appropriate membership subscription.
ii) This card must be produced at the request of the Club Manager, any Executive Committee Member, Club Supervisor or Door Security person.
 
h) GENERAL
i) All applications for membership shall be posted onto the Club House Notice board at least 2 working days prior to the applications being considered by the Executive Committee.
ii) There must be two clear working days between a Member being accepted for Membership and their use of the Club facilities, other than as a Guest.
 
i) VOTING RIGHTS
ii) Only Ordinary, Ordinary Retired and Honorary Members shall have the right to vote at any General Meeting of the Club. Such Members are hereinafter called “Voting Members”. A Staff member may be entitled to speak at a General Meeting at the sole discretion of the Chairman.
 
6) SUBSCRIPTIONS
Subscriptions and a joining fee shall be charged to categories of members at rates decided and approved by a majority of the Executive Committee from time to time, and shall be paid in accordance with the procedures agreed by the Executive Committee from time to time.
 
7) OFFICERS
a) The officers of the Club shall be elected at the Annual General Meeting of the members, to hold office for the period until the following Annual General Meeting and shall consist of:
i) President
ii) One or more Vice-Presidents
iii) Chairman
iv) Deputy Chairman
v) Secretary, unless there be a salaried Club Manager appointed by the Trustees
vi) Treasurer, unless there be a salaried Accountant employed by the Club.
 
b) The Chairman, Deputy Chairman, Secretary and Treasurer shall be current employees of a Member Company and shall be Ordinary Members of the Club.
 
c) PRESIDENT
i) Nominations for President shall be proposed and seconded by any Voting Members of the Club and shall be elected by a simple majority of the members present and entitled to vote at the Annual General Meeting on a show of hands or otherwise as the Chairman may at his sole discretion determine.
ii) The President shall be entitled to attend and speak at any General Meeting, Executive Committee meeting or any sub-committee meeting thereof but shall not have the right to vote at any meeting unless previously qualified as a Voting Member.
 
d) VICE-PRESIDENT (S)
i) Nominations for Vice-President shall be proposed and seconded by any Voting Members of the Club and shall be elected by a simple majority of the members present and entitled to vote at the Annual General Meeting on a show of hands or otherwise as the Chairman may at his sole discretion determine.
ii) A Vice-President shall be entitled to attend and speak at any General Meeting, Executive Committee meeting or any sub-committee meeting thereof but shall not have the right to vote at any meeting, except where a Vice-President has been duly elected by the Members in General Meeting as an Executive Committee member or has been appointed to the Executive Committee to fill a casual vacancy prior to a General Meeting.
iii) There shall be no more that 4 Vice-Presidents holding office at any one time.
 
e) CHAIRMAN
i) The Chairman, who shall be an employee of a Member Company and an Ordinary Member of the Club, shall be elected by the members on the nomination of the Trustees.
ii) The Chairman shall have the right to one vote at any meeting of the Club or Executive Committee but shall not have any casting vote in the event of an equality of votes. In the event of an equality of votes, the motion shall be declared lost by the Chairman.
 
f) DEPUTY CHAIRMAN
i) The Deputy Chairman, who shall be an employee of a Member Company and an Ordinary Member of the Club, shall be elected by the members on the nomination of the Trustees.
 
g) SECRETARY
i) This Section shall have no meaning or effect if a Club Manager (who shall be deemed to be Secretary) has been appointed by the Trustees and the salary of that Manager is not paid out of Club funds.
ii) A Secretary shall be nominated by a majority of the Executive Committee (or a duly authorised sub-committee thereof) for election by the Members at the Annual General Meeting. The Executive Committee shall have the power to appoint a Secretary to fill a casual vacancy until the next General Meeting of the Members.
 
h) TREASURER
i) This Section shall have no meaning or effect if a salaried Accountant (who shall be deemed to be Treasurer) has been employed by the Club or on its behalf.
ii) A Treasurer shall be nominated by a majority of the Executive Committee (or a duly authorised sub-committee thereof) for election by the Members at the Annual General Meeting. The Executive Committee shall have the power to appoint a Treasurer to fill a casual vacancy until the next General Meeting of the Members.
 
8) EXECUTIVE COMMITTEE
a) The Executive Committee shall consist of the Chairman, Deputy Chairman, Secretary and Treasurer, in accordance with Clause 7, and up to 15 elected Committee members plus 1 permanent full-time Club employee who shall be elected by the permanent Club staff.
b) Associate Members shall not occupy more than 4 places on the Executive Committee at any one time.
 
9) ELECTED COMMITTEE MEMBERS
a) Any Member of the Club may be nominated for membership of the Executive Committee. Such nominations must have the nominee’s approval and be proposed and seconded by Voting Members of the Club and will be put before the Members at the Annual General Meeting for election. A nominee shall be elected by a simple majority of the members present and entitled to vote at the Annual General Meeting on a show of hands or otherwise as the Chairman may at his sole discretion determine. In the event that there are a greater number of nominees than vacancies for the Executive Committee to be filled, a ballot shall be held in the form to be decided at the sole discretion of the Chairman of the meeting.
b) Committee members shall hold office for terms of three years at which time they may offer themselves for re-election. At each Annual General Meeting, one third of the Executive Committee shall offer themselves for re-election on a rotational basis, notwithstanding that at the first Annual General Meeting one-third of the Executive Committee shall retire by rotation having completed only one year and at the second Annual General Meeting that the next one-third shall only have completed two years. For the first and second Annual General Meetings, those retiring shall be selected by the drawing of lots.
c) The Executive Committee shall have the power to appoint a member to the Committee to fill a casual vacancy, but the person so appointed shall only hold office until the next Annual General Meeting when they shall seek re-election to office and only for the duration of the term remaining for the person that their appointment has replaced.
 
10) EXECUTIVE COMMITTEE PROCEDURES & DUTIES
 
a) QUORUM
i) The quorum required for a validly constituted Executive Committee meeting to be held shall be a minimum of either of the Chairman or the Deputy Chairman and 5 of the elected Executive Committee members, not counting the Staff representative.
 
b) MEETINGS
i) Meetings of the Executive Committee shall be held at such times as the Executive Committee shall determine except that there shall not be fewer than six such meetings in each Calendar year with at least five days notice in writing to be given by the Club Manager to all Officers and Executive Committee member and any employees required to attend the meeting.
ii) A Special Meeting may only be called by the Chairman. The Club Manager shall give at least five days notice in writing to all Officers and Executive Committee member and any employees required to attend the meeting together with details of the special business for which the meeting is called. No business other than that specified in the notice shall be dealt with at the meeting.
 
c) DUTIES
i) The Executive Committee shall be responsible for the good management of the Club in all respects save for the employment, dismissal or discipline of Club staff, which shall fall under the responsibility of the Club Manager.
ii) All Committee members are expected to attend Executive Committee meetings on a regular basis and, whenever such attendance is not possible, apologies for absence shall be sent to the Club office prior to the time of the meeting. Any Committee member who regularly fails to attend meetings may be removed from the Committee by a three quarters majority of the Committee members attending the meeting and being eligible to vote.
iii) Any Executive Committee member may be reprimanded, suspended or removed from the Executive Committee by a three quarters majority of the remaining Executive Committee members attending the meeting for a material breach of the standards of behaviour expected of a person holding such a position.
iv) The Executive Committee shall have the power to make, alter or rescind any bye-laws in their opinion necessary for the performance of their duties or to ensure the smooth running of the Club provided that any such bye-laws shall not conflict with these Rules of the Club, as amended from time to time, and all such bye-laws, together with any amendments and / or cancellations of the same, shall be posted on the Club Notice board.
v) Decisions of the Executive Committee shall be by a bare majority of those attending and eligible to vote. In the event of a tied vote the motion shall be declared lost.
vi) Club staff shall be invited to attend Executive Committee meetings as appropriate by the Club Manager and / or the Chairman and shall have the right to speak at the meeting, but shall not have any right to vote.
vii) No Executive Committee member may vote in any matters in which they have a personal involvement nor in which they may have a conflict of interests. Any such conflict of interest must be reported to the meeting at the earliest opportunity and the Chairman may, at his sole discretion ask that member to leave the meeting whilst that item is discussed and considered. If, as a consequence of a member leaving the meeting, the number of members present shall be fewer than the number determined for a quorum to be present, the member leaving shall continue to be counted for the purpose only of determining whether a quorum is present at the meeting.
viii) The Executive Committee may appoint any sub-committee that may be deemed necessary to assist the Committee in performing its duties. The composition and terms of reference shall be determined by the Executive Committee and may co-opt Members from outside of the Executive Committee to sit on any such sub-committee. Chairmanship, quorum and voting rules shall be as in these Rules unless the Executive Committee specifically determine otherwise. Minutes of all sub-committees shall be produced and circulated to the Executive Committee.
 
11) SUBSCRIPTIONS, FINANCE AND ACCOUNTS
a) The Executive Committee shall determine the levels of subscription charges applicable to all classes of membership from time to time. Ordinary Members who are employed by any of the participating employers shall have their subscriptions deducted from pay and paid directly to the Club as directed from time to time with the agreement of their employing company, otherwise all members shall pay their respective subscriptions in full on the due date. The membership year runs from 1st July to 30th June of the following year.
b) Failure to pay the full subscription due by the due date shall result in membership of the Club ceasing, and the former member shall have to re-apply for membership if they wish to continue using the Club’s facilities. The Executive Committee shall have the discretionary power to extend the due date for members in exceptional circumstances only.
c) The Executive Committee shall determine the fees payable by Guest visitors to the Club from time to time.
d) The Executive Committee shall determine the rates of hire for all Club facilities from time to time.
e) The financial year of the Club shall commence on 1st July and shall end on 30th June in the following year.
f) The Club Accountant or Treasurer, as the case may be, shall cause to be kept such proper books of account as may be required to ensure the accurate recording of all transactions of the Club and to enable them to prepare and present at each Annual General Meeting and at any other time as reasonably requested by the Executive Committee, an accurate report and statement of the finances of the Club, including an Income and Expenditure Account and Balance Sheet for the relevant financial period.
g) The Members at the Annual general Meeting shall appoint the Auditors for the next year, who shall, once appointed, hold office until the conclusion of the next Annual General Meeting, although they may be re-appointed at that time. It shall be the responsibility of the Auditor to ensure that the accounts presented to the Annual General Meeting shall represent a true and fair view of the state of the financial affairs of the Club.
h) A full account of the financial affairs of the Club, duly audited by the Auditor, shall be available to every Member of the Club from the Club office if requested.
i) No money or property of the Club or any gain arising from any Club activity shall be applied otherwise than for the benefit of the Club or for some charitable or benevolent purpose (s) chosen by the members in General Meeting.
j) No person shall receive any benefit financial or otherwise neither directly nor indirectly arising from their membership of the Club nor as a Committee member nor Officer other than as payment in return for goods provided or services rendered on an arm’s length basis in good faith. For the avoidance of doubt, any person employed by or on behalf of the Club shall be entitled to a fair remuneration for the work and hours undertaken for the benefit of the Club. No member of staff of the Club or Officer or Committee member shall in any circumstances be entitled to receive any commission, percentage or similar payment from any supplier or potential supplier of goods or services to the Club. The receipt of such payment shall lead to dismissal from employment in the case of a paid employee of the Club or removal from office and loss of membership rights for any other person. The Executive Committee reserves the right to take any further action that it may consider appropriate.
 
12) INTOXICATING LIQUOR
 
a) PERMITTED HOURS
The hours for the supply of intoxicating liquor shall be determined by the Executive Committee from time to time in respect of the Club House and Sports Pavilion and shall only be varied by the Executive Committee within the terms of the Licensing Acts . Such hours shall be published in the bye-laws of the Club.
b) No intoxicating liquor shall be supplied to Members or any other persons on the Club premises otherwise than by or on behalf of the Club. No intoxicating liquor shall be supplied for payment to any person on the Club premises other than a Member, a guest of a Member or a bona fide visitor to the Club.
c) The Executive Committee, or a duly authorised sub-committee thereof, shall arrange the supply of intoxicating liquor by the Club to its Members and visitors and shall secure the due observance of the provisions of the Licensing Act 1964 and any amendments or additions thereto and all Acts and Regulations relating thereto, and of any conditions attached to any licence held by or on behalf of the Club or to any registration certificate granted in respect of the Club premises.
d) No person shall be paid at the expense of the Club any commission, percentage or similar financial or other benefit on or with reference to the purchase of intoxicating liquor by the Club nor shall any person directly or indirectly derive any pecuniary benefit from the supply of intoxicating liquor by or on behalf of the Club to Members or visitors other than any benefit accruing to the Club as a whole.
 
13) GENERAL MEETINGS
 
a) ANNUAL GENERAL MEETING
i) The Annual General Meeting (“AGM”) shall be held in each calendar year and no later than 15 months after the date of the previous AGM. Notice of the date and time of the AGM shall be posted onto the Club Notice Boards for a period of at least 14 days prior to the date designated for the meeting. The agenda for the meeting shall be posted onto the Club Notice boards at least three days prior to the meeting.
ii) The agenda shall consist of the following items :
(1) To receive the Annual Report and Financial Statements for the year just ended
(2) To receive the Managers’ Report
(3) To elect / re-elect the Officers of the Club
(4) To elect / re-elect the Executive Committee members
(5) To elect the Auditors for the following year
(6) To consider any business properly authorised by the Executive Committee
(7) To consider any proposal of which notice signed by the proposer and seconder (who shall be Voting Members) has been received by the Club Manager at least seven days before the date of the AGM
(8) To answer questions
 
b) SPECIAL GENERAL MEETING
i) A Special General Meeting (“SGM”) of the Club may be called at any time by the Executive Committee or at the written request of thirty Voting Members of the Club, or twenty percent of the Voting Members, whichever shall be the fewer. Such written request shall be sent to the Club Manager.
ii) A notice of such SGM shall be posted onto the Club Notice boards for a period of not less than fourteen days immediately prior to the date designated for the Meeting. This date shall be not more than twenty-one days following receipt of the request by the Club Manager. In exceptional circumstances the Executive Committee may, at their sole discretion, shorten the period of notice to less than fourteen days, but must provide written notice to all Voting Members by posting to the latest registered address for each such Member where such address is in the United Kingdom.
c) At all General Meetings, all members of the Club shall be entitled to attend and may speak at the sole discretion of the Chairman of the meeting, but only Voting Members shall be allowed to vote whether by a show of hands or a poll or ballot.
d) A quorum at a General Meeting of the Club shall be fifteen Voting Members or twenty percent of the Voting Members, whichever shall be the fewer.
e) There shall not be allowed any proxy votes to be used at a General Meeting.
 
14) VISITORS
a) Any Ordinary, Honorary or Associate Member may introduce and accompany up to three Guests, over the age of 18, provided that the Guest(s) does not use the facilities on more than three occasions in any one week and on no more than six occasions in each twelve month period. The fee determined to be payable by the Executive Committee shall be paid for each Guest on each occasion and the Guest and Member must sign the Visitors book established for this purpose. The Member introducing a Guest shall ensure that his Guest observes these Rules and Bye Laws and any reasonable instruction of the Club staff. The Member shall remain on the Club premises at all times that the Guest remains on the premises and shall be fully responsible to the Club and the Executive Committee for his Guest’s behaviour whilst on Club premises. Any misdemeanour of the Guest shall be regarded by the Executive Committee as a misdemeanour of the introducing Member.
b) The limit of three Guests per Member may be amended at the discretion of the Executive Committee only in respect of pre-booked events where a Club Member has hired part of the premises for a family or private function. The obligations of the Member concerned with regard to the conduct of Guests at such an event shall be as Rule 14 (a).
c) Any Member may introduce not more than three visitors in any one week to play on the Sports Ground, provided that Members are not thereby prevented from playing themselves should they so desire.
d) No person whose membership has been terminated under Rule 15 (e) or whose membership has been suspended by the Executive Committee or whose application for Membership has been rejected or who has been banned from using any of the Club’s premises shall be introduced as a guest at any of the Club’s premises. However, in accordance with Rule 15 (h), the Club Manager or Executive Committee, at their sole discretion, may give approval for such a person to attend a specific function.
e) Any Section of the Club may hold a match or event involving a visiting club, society or organisation. Members of such visiting club and their supporters shall be permitted entry to the Club on the day of the event subject to prior authorisation by the Club Manager or the Executive Committee. Each separate visitor shall not be required to sign their name in the Visitor’s book but the captain of the home team, a doorman or senior member of the Club’s staff must enter the number of visitors in the book. The Executive Committee reserves the right to refuse admission to any such visitor or supporter at their sole discretion or to exclude such a visitor from the Club’s premises for any breach of Club Rules or bye-laws.
f) A Member may, with the permission of the Club Manager, hold a private function other than that provided under these Rules in the Members’ Bar. Any non-members attending need not sign their name in the Visitors’ book but one Member must enter the number of visitors in the book.
g) A visitor may be granted Temporary Membership for a period not exceeding one month but may seek re-election for two further periods of temporary membership, each not exceeding one month. No period(s) of Temporary Membership may be granted more than once in each calendar year.
h) Temporary Membership shall only be granted to a person who is precluded by distance or other circumstances from making full use of the privileges of membership.
i) The number of Temporary Members shall be determined by the Executive Committee, and the granting of such membership shall be at the sole discretion of the Executive Committee or the Club Manager and shall be subject to the payment of any subscription determined by the Executive Committee from time to time.
j) Temporary Members may not vote at any meetings of the Club, hold office in the Club nor have any interest in the Club property nor introduce any guests to the Club, nor be entitled to subscribe to or join in and Club lottery.
 
15) CONDUCT OF MEMBERS
a) No betting shall be allowed on the Club premises except as permitted by the Gaming Acts and any related legislation. No lottery shall be promoted by any Member or Officer on behalf of or in any way connected with the Club or with any entertainment or event held by or in connection with the Club without the prior written agreement of the Executive Committee. Gaming shall be permitted on Club premises so long as no provisions of any statute for the time being in force are contravened.
b) No bad language or offensive or lewd behaviour shall be permitted in the Club and no persons in a state of intoxication shall be admitted to or allowed to remain on the Club premises.
c) The Club Manager, Officer or Member of the Executive Committee or any Club Supervisor shall be empowered to order the removal of any member, guest or visitor offending Rule 15 (b) from the premises. Any person so removed shall not be permitted to use the facilities of the Club until the Executive Committee shall have considered the offence and imposed any sanction as they shall, at their sole discretion, determine.
d) The Club Manager shall have the power to temporarily suspend from membership and bar use of the Club’s facilities to any Member who acts in any way detrimental to the Club or other members, pending determination of the sanction to be imposed by the Executive Committee.
e) The Executive Committee shall have the power to reprimand, suspend or terminate the membership of any member whose conduct, whether on Club premises or representing the Club elsewhere is, in their opinion, injurious to the reputation, character or best interests of the Club.
f) The Club Manager shall obtain full details, statements and other evidence of any incidents under which Rules 15 (b), (c), (d) or (e) are invoked for presentation to the Executive Committee.
g) Any Member who is subject to a disciplinary review by the Executive Committee shall have the right to a hearing with the Committee but shall not be represented by any other person without the prior consent of the Executive Committee.
h) A member who has been expelled from membership shall not be entitled to re-apply for membership unless the expulsion was for a defined time period when an application to the Executive Committee will be considered at the expiry of that period. No such Member may utilise the Club’s facilities as a guest unless prior written consent has been given by the Club Manager or Executive Committee for a specific function only.
i) Every Member becomes or continues as a Member of the Club on the understanding that they agree to abide by all Rules, regulations and byelaws of the Club and any amendments to them from time to time and no Member shall be absolved on the grounds that the Member was not aware of such Rules, regulations or byelaws. A copy of the Rules will be available on request to the Club Manager.
 
16) CHILDREN
Minors shall only be entitled to enter Club premises if accompanied by a Member or bona fide guest and must be supervised at all times whilst on Club premises. Where minimum ages for use of specific facilities are specified, it shall be the responsibility of the accompanying adult to ensure that these requirements are honoured.
 
17) NOTICES
a) Each Member shall advise the Club Office of their private address or address to which all communications should be sent. There is no requirement for the Club to send any Notice intended for Members generally to any Member individually by post or otherwise.
b) Any Notice issued by or on behalf of the Club shall be duly issued by being affixed to the Notice Boards located in the Club House and the Sports Ground and the Club Manager shall ensure that such Notices remain exhibited throughout the period specified under these Rules.
 
18) ALTERATIONS TO RULES
a) These Rules may be revoked, amended, replaced or otherwise changed by a majority of three quarters of Voting Members present at any General Meeting of the Club of which Notice has been duly given in accordance with the requirements of these Rules specifying the nature and full details of the proposed changes to the Rules to be considered.
b) No amendment or change to the Rules affecting the rights, powers or duties of the Trustees may be made without the prior written consent of the Trustees being received by the Club.
 
19) CLUB PREMISES
a) The Executive Committee may give its approval to the use of any of the Club’s Function Rooms for a function organised by any club or organisation of a sporting, social or recreational nature. Premises may not be used for any political or religious meetings (except for Wedding Ceremonies or Blessings authorised in accordance with a licence to perform such services issued by the relevant authorities) or of any such nature which the Executive Committee consider not to be in the best interests of the Club.
b) Intoxicating liquor may be supplied to any person over the age of 18, not being a Member of the Club, who has been admitted to the premises to attend such a function provided that NO function held on the Club’s premises shall be open to uninvited members of the public nor shall be advertised publicly.
c) Any function room booked shall be available up to normal licensing hours only except insofar as the Executive Committee agree that an extension may be applied for and the relevant authority granting an extension of time for the sale of intoxicating liquor and further subject to the payment of the additional charge payable in respect of the costs of obtaining such an extension to the licensed hours. In no circumstances shall the Club be held liable for any failure to obtain an extension from the relevant licensing authorities.
d) No alterations shall be made to any of the Club’s premises without the prior written agreement of the Trustees. In no circumstances shall the Club’s premises or property be given as collateral or security or pledged against any loans or other credit being sought on behalf of the Club unless such security has been granted on behalf of and signed by the Trustees.
e) Use of the facilities at the Sports Ground shall be subject to the payment of the charges determined by the Executive Committee from time to time. Such usage of the facilities shall be subject to availability and Ordinary Members shall have a priority of usage over other classes of members or non-members.
f) The Groundsman and / or Club Manager and / or Sports Ground Manager shall have sole responsibility for declaring the grounds fit for play at any time and their decision shall be final and binding.
g) The Sports Ground shall be open at times specified by the Executive Committee from time to time.
 
20) EXCLUSION OF LIABILITY
Neither the Club nor any officer, servant or Executive Committee member shall be liable to any Member or guest thereof for the loss of or damage to any property arising from any cause in or about the Club’s premises, nor for any injury sustained by any Member or guest whilst entering, on or leaving the Club’s premises and a notice to this effect shall at all times be prominently displayed at the Club’s premises.
 
21) GENERAL
a) No credit shall in any circumstances be granted to any Member, visitor or guest save for any booking of the Club’s facilities for some time in the future where a deposit payment has been made to secure the booking and final payment is not due until nearer the booking date.
b) It shall be the responsibility of every Member to prevent damage to Club property and to report any such damage to the Club Manager, Supervisor, Officer or Groundsman immediately. Any member causing wilful damage to any property of the Club shall be liable to make good the damage at their own cost at the discretion of the Executive Committee and may also be subjected to disciplinary action by the Executive Committee.
c) Any Member may make suggestions relating to the welfare of the Club in writing to the Club Manager who will refer such suggestions to the Executive Committee
d) No Member shall introduce any games or play into the Club or Sports Ground not sanctioned by the Executive Committee.
e) No dogs shall be admitted into any Club buildings or the Sports Ground except for Guide Dogs.
f) No cycling shall be permitted at the Sportsground unless specifically authorised by the General Club Manager and / or the Executive Committee.
g) The Executive Committee reserves the right to restrict access to either of the Club House and / or the Sports Pavilion to Members and Guests holding a valid ticket for certain functions.
 
22) BYELAWS
1. Only Members with two years standing can serve on the Executive Committee, except in the case of past employees, in which case this shall be five years from the date of leaving Club employment. 1.12.03
2. Only Members who have served on the Executive Committee for at least two years can be considered for the office of Secretary or Treasurer in the absence of a salaried Club Manager or a salaried Accountant, elected under rule 7g (ii), or rule 7h (ii). 1.12.03
3. In normal circumstances the Sports Pavilion gate entrance next to the bungalow will open at 10am and close at 3pm. 1.12.03
4. No 18th-21st\student parties can take place at the Sports Pavilion. 12.1.04